Google Sheets: The Free Budgeting Tool You Probably Haven’t Tried

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Sometimes the right tool is all it takes to get your spending under control.

Budgeting apps like Mint, Personal Capital and YNAB (You Need a Budget) are popular, but they also ask you to provide bank login information to track your expenses.

Not everyone is comfortable with handing over that sensitive information, but there are other options.

This Free Google Sheets Template Makes It Easy to Stay on Budget! 

I’m always looking for free budgeting tools that can help me manage my money more efficiently, and I think I’ve found a great one with a template that’s included with Google Sheets.

If you’re not familiar, Google Sheets is a 100% free spreadsheet program offered by Google. It’s similar to Excel.

No matter what type of budgeting method you use, the standard template that comes with Google Sheets can be customized to work for your style — and you don’t need to be a spreadsheet pro.

I’ve provided a few screenshots below to give you some tips and tricks that I’ve picked up since I started budgeting with Google Sheets.

1. Find the Monthly Budget Template

When you open Google Sheets on your computer, you’ll see a few sample spreadsheets at the top. If you don’t see “Monthly budget,” expand the template gallery and scroll down.

You can edit the existing budget template or make a copy by clicking “File” and “Make a copy.”

2. Customize the Budget Template

The monthly budget template is pretty basic, but I still believe it’s a powerful tool. With just a few clicks of the mouse, you can customize it based on your preferences.


Here are a few of the changes I made to the template for personalization:

  • Clicked the orange “Monthly Budget” and renamed it
  • Adjusted the starting balance in cell L8
  • Overhauled the expense categories to be more specific
  • Added my projected income for the month
Google Sheets monthly budget (unedited)
Summary spreadsheet: Monthly budget (unedited)

3. Track Your Income and Expenses 

When you scroll to the bottom of the Google Sheets monthly budget spreadsheet that’s pictured above, you’ll see a tab for a second spreadsheet called “Transactions.”

The neat thing is that as you add your income and expenses to this sheet, it will automatically update the other one.

Google Sheets Transactions: Log your income and expenses
Transactions spreadsheet: Log your income and expenses

4. Download the Google Sheets App 

I set up my Google Sheets monthly budget on a computer, but the app makes it easy to budget on the go.

After making a purchase, I open the Google Sheets app immediately and use the Transactions spreadsheet to enter the date, amount, description and category of my expense.

And whenever I get a paycheck, I go to the same spreadsheet and make a note of the income.

If you budget with cash using the envelope method for certain categories, the ability to quickly track those expenses with the Google Sheets app can save lots of time.

Have you tried Google Sheets to manage your budget? Let us know how you like it in the comments!

This article was originally written by Michael Timmermann and published on August 16, 2018.

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